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Policy About Personal Information

 

Personal Information Protection Policy

Moriroku Technology Company, Ltd. (hereinafter referred to as the “Company”) believes that it is its social responsibility to adequately protect information provided to it that enables the persons who provided it (hereinafter referred to as “Persons in Question”) to be identified (hereinafter referred to as “Personal Information”). The Company will handle Personal Information in accordance with the below basic policy, and will endeavor to protect it.

Note that the Company will handle Personal Information that constitutes individual numbers and specific personal information (hereinafter referred to as “Specific Personal Information, Etc.”) in accordance with the Basic Policy on the Proper Handling of Specific Personal Information, Etc. stipulated separate of this policy.

1. Acquisition of Personal Information

The Company will acquire Personal Information using legal and fair means.

2. Purposes of using Personal Information

The Company will clearly indicate, give notice of or disclose the purposes of using Personal Information to the Persons in Question, and use Personal Information within the scope of those purposes.

3. Regarding the management of Personal Information

The Company will endeavor to prevent illegal access to Personal Information and the loss, alteration, leakage, etc. of Personal Information by taking rational security control measures.

4. Correction, deletion, etc. of Personal Information

Should the Persons in Question request the disclosure, correction or deletion of or oppose the usage or provision of Personal Information that the Company acquired, the Company will take appropriate steps in accordance with laws and ordinances.
 

5. Adherence to laws, ordinances and norms

The Company will adhere to laws, ordinances and other norms regarding the protection of Personal Information.
 

6. Ongoing improvements

The Company will revise its handling of Personal Information on an ongoing basis and endeavor to improve that handling.
 

7. Point of contact

The Company will establish a point of contact for inquiries, etc. regarding Personal Information and handle those inquiries, etc. through said point of contact.


*Point of contact for inquiries, etc.
Moriroku Technology Company, Ltd.
privacy@moriroku.co.jp

Basic Policy on the Proper Handling of Specific Personal Information, Etc.

For the purpose of addressing the issue of ensuring the proper handling of personal numbers and specific personal information (hereinafter referred to as “Specific Personal Information, Etc.”) by Moriroku Holdings Company, Ltd. (hereinafter referred to as the “Company”), the Company hereby sets forth the following basic policy to be applied towards the proper handling of Specific Personal Information, Etc.

Note that the Company will handle personal information other than Specific Personal Information, Etc. in accordance with the Personal Information Protection Policy stipulated separate of this policy, and will endeavor to protect said information.

1. Name of business operator

Moriroku Technology Company, Ltd.

2. Adherence to related laws, ordinances, guidelines, etc.

The Company will adhere to laws and ordinances related to personal numbers and specific personal information, the guidelines set forth by the Specific Personal Information Protection Commission of Japan, and other norms (hereinafter referred to “Related Laws, Ordinances, Etc.”).

3. Purposes of usage

The Company will use Specific Personal Information, Etc. provided to it for the following purposes.
(1) Specific Personal Information, Etc. belonging to business partners
  i. Preparation duties for payment records regarding real estate
   transactions
  ii. Preparation duties for payment records regarding compensation,
   charges,contract monies and prize monies
(2) Specific Personal Information, Etc. belonging to shareholders
  i. Preparation duties for payment records regarding dividends and
   distributions of surplus
(3) Specific Personal Information, Etc. of Company employees, etc.
  i. Tax-related duties, etc.
    a) Preparation duties for Certificates of Tax Deducted
     b) Submission duties for reports, notifications and applications
     regarding property accumulation savings for house construction and
     property accumulation pension savings
     c) Submission of information to employee stock ownership plan for
     preparation duties for payment records conducted by that plan for its
     members
  ii. Social insurance-related duties
    a) Notification, application and billing duties for health insurance and
     welfare pension insurance
    b) Notification, application, billing and certificate preparation duties
     for employment insurance and workers’ compensation insurance
(4) Specific Personal Information, Etc. belonging to spouses, family
    members, etc. of Company employees, etc.
  i. Tax-related duties
    a) Preparation duties for Certificates of Tax Deducted
  ii. Social insurance-related duties
    b) Notification duties for health insurance and welfare pension
      insurance

4. Matters pertaining to security control measures

The Company will set forth the organizational, human, physical and technological security control measures that it should take in order to ensure the proper handling of Specific Personal Information, Etc. in the form of internal regulations, and will adhere to said regulations.
 

5. Handling of consignment

The Company may consign the handling of Specific Personal Information, Etc. to a third party. In such cases, it will conduct the necessary and adequate supervision of the consignee in question in accordance with Related Laws, Ordinances, Etc.

6. Ongoing improvements

The Company will revise its handling of Specific Personal Information, Etc. on an ongoing basis and endeavor to improve that handling.

7. Disclosure of Specific Personal Information, Etc.

In instances where the persons in question or an agent thereof request the disclosure of personal data in the possession of the Company that pertains to Specific Personal Information, Etc., the Company will respond without delay with the exception of the cases stipulated below.

 i. When there is a risk that harm will come to the lives, physical well-being, property or other rights or interests of the persons in question or a third party

 ii. When there is a risk that the proper implementation of the business of the Company will be hindered significantly

 iii. When a violation of a law or ordinance will occur as a result

8. Point of contact

The Company will establish a point of contact for inquiries, etc. regarding Specific Personal Information, Etc. and handle those inquiries, etc. through said point of contact.


*Point of contact for inquiries, etc. regarding Specific Personal Information, Etc.
Moriroku Technology Company, Ltd.
privacy@moriroku.co.jp